Daily Bookkeeping
The Journal page is where bank activity becomes bookkeeping. Its Inbox tab lists every imported transaction awaiting a decision (the equivalent of QuickBooks’ “For Review”), with filters for Pending / Categorized / Ignored, an account picker, and date ranges.
Every pending transaction leaves the inbox one of four ways:
| Action | When | What posts |
|---|---|---|
| Categorize | Ordinary income/expense | A balanced entry: bank line + your chosen account |
| Split | One bank line, several purposes | One entry with multiple category lines |
| Match | The entry already exists in your books | Nothing new — the bank line links to the existing entry |
| Ignore | Not a bookkeeping item | Nothing |
Categorizing
Section titled “Categorizing”Select a row, choose an account (and optionally a vendor/contact), confirm. VisiBooks remembers each merchant after the first categorization and pre-fills the suggestion next time; a banner offers to apply the same category to other pending rows from the same merchant.
Splitting
Section titled “Splitting”Choose Split and add lines — each with an account and amount — until they sum exactly to the transaction total. A Rentvine-style batch deposit becomes, say, $2,000 to your rental income account + $500 to your security-deposit liability account. (Account names and numbers come from your own chart — the examples here are generic.)
Negative lines are allowed: if a batch includes a returned payment or a
fee waiver, enter that line with a minus sign (-350.00). It posts on the
opposite side of its account, and the lines still must sum to the bank
amount.
Matching
Section titled “Matching”Press M on a transaction to see posted entries that could correspond to it — same amount, right direction, within a week, not already claimed. Matching links the bank line to the existing entry instead of creating a duplicate. Use it when a payment or journal entry was recorded before the bank line arrived.
Transfers
Section titled “Transfers”Select two pending transactions with equal-and-opposite amounts in different accounts (a credit-card payment from checking, for example) and press T. One transfer entry posts and both rows resolve. Don’t transfer-link a charge against its reimbursement — that hides real activity; categorize each side instead.
Press U on any categorized or matched row. The entry it created is reversed (or the link removed) and the row returns to Pending. Nothing is deleted — the original and the reversal both remain in the journal, which is by design. Experiment freely.
Keyboard reference
Section titled “Keyboard reference”| Key | Action |
|---|---|
↑/↓, j/k | Move between rows |
Space | Select row |
Enter | Categorize |
S | Split |
M | Match |
T | Link selected pair as transfer |
U | Undo (back to Pending) |
I | Ignore |
Shift+L | Apply last-used category |
/ | Search |
1–9 | (Personal workspace) assign to entity |
What you may never have to touch
Section titled “What you may never have to touch”Connected integrations post what they can prove: Stripe activity classifies itself from payment metadata, and Rentvine settlements split themselves from the property ledger. Anything those automations can’t verify stays Pending for you — an automated row is always reviewable in the journal, with its source reference in the memo.